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Statements

    1. The joint data controller within the meaning of Art. 4(7) of GDPR of the data provided is:
      1. ORLEN S.A. z siedzibą przy ul. Chemików 7, 09-411 Płock,
      2. Rafineria Gdańska Sp. z o.o. z siedzibą przy ul. Elbląskiej 135, 80-718 Gdańsk,
      3. LOTOS Kolej Sp. z o.o. with its main office at ul. Michałki 25, 80-716 Gdańsk,
      4. LOTOS Lab Sp. z o.o. with its main office at ul. Elbląska 135, 80-718 Gdańsk,
      5. ORLEN Ochrona Sp. z o.o. Oddział w Gdańsku przy ul. Elbląskiej 135, 80-718 Gdańsk,
      6. ORLEN OIL Sp. z o.o. z siedzibą w Gdańsku przy ul. Elbląskiej 135, 80-718 Gdańsk,
      7. ORLEN Serwis S.A. Oddział w Gdańsku przy ul. Elbląskiej 135, 80-718 Gdańsk,
      8. LOTOS Straż Sp. z o.o. with its main office at ul. Elbląska 135, 80-718 Gdańsk,
      9. ORLEN Petrobaltic S.A. z siedzibą przy ul. Stary Dwór 9, 80-758 Gdańsk,
      10. LOTOS Upstream Sp. z o.o. with its main office at ul. Elbląska 135, 80-718 Gdańsk,
      11. Energobaltic Sp. z o.o. with its main office at ul. Starowiejska 41, 84-120 Władysławowo.
      Ze współadministratorem danych osobowych można skontaktować się poprzez adres e-mail: daneosobowe.sgk@orlen.pl lub pisemnie pocztą tradycyjną na adres:  ORLEN S.A., ul. Chemików 7, 09-411 Płock z dopiskiem „Inspektor Ochrony Danych“.
    2. Współadministratorzy wyznaczyli Inspektora Ochrony Danych ORLEN S.A., jako osobę, z którą można się skontaktować poprzez adres e-mail: daneosobowe.sgk@orlen.pl we wszystkich sprawach dotyczących przetwarzania danych osobowych oraz korzystania z praw związanych z przetwarzaniem danych.
    3. The collected personal data will be processed for the purpose of conducting current and future proceedings concerning the selection of submitted Tenders and possible further actions aimed at concluding a contract, as well as for the purpose of sending requests for quotations and accepting and analysing Tenders in procurement proceedings announced and conducted by companies of the ORLEN Group on the Procurement Platform..
    4. The legal basis for the Joint Administrator's processing of the User’s personal data for the purposes indicated above is the User’s consent expressed in a separate statement, in accordance with Article 6(1)(a) of the GDPR and the Joint Administrator’s legitimate interest in accordance with Article 6(1)(f) of the GDPR, related to the creation of a database of contacts with potential contractors.
    5. Personal data will be shared within the ORLEN Group, which includes the joint data controllers that are listed above. In addition, the data may be transferred to the following categories of recipients::
      1. to other data processors processing the personal data at the joint controllers’ request, including processors handling IT systems used for the needs of the procurement proceedings, performance or providing accounting, archiving and maintenance services,
      2. entities providing services to the joint controllers, including courier and postal companies (in relation to the need to make notifications referred in the procurement proceedings), legal or financial advisers or auditors of the Parties (in relation to provision of advisory services at the conclusion, performance and enforcement of claims resulting from the procurement proceedings),
      whereby such processors shall process the data based on agreements concluded with the joint controller and solely according to its instructions. Data may be also made available to entities authorised for that purpose under law .
    6. The data will be processed for the duration of the procurement proceedings and, after their termination, for the duration of the contract, if any, and the legal possibility to assert claims resulting from the execution of the contract, claims resulting from participation in the procurement proceedings and for the period to prevent fraud and abuse, but for not longer than 10 years from the end of the contract or from the closing of the procurement proceedings without concluding a contract.
    7. The User has the right of access to the content of their data and the right to their rectification, erasure, restriction of processing, the right to data portability and the right to object on grounds relating to their particular situation to the processing of their personal data to the extent that the legal basis for the processing is the legitimate interest of the joint controllers. To the extent that personal data processing is legally based on consent, the User has the right to withdraw their consent. The withdrawal of a consent shall not affect the lawfulness of processing carried out on the basis of the consent prior to its withdrawal.
    8. To exercise the above rights, the joint controller or the Data Protection Officer needs to be contacted. The contact details are indicated above. In addition, the User also has the right to lodge a complaint to the President of the Office of Personal Data Protection (to the following address: Urząd Ochrony Danych Osobowych [Office of Personal Data Protection], ul. Stawki 2, 00-193 Warszawa [Warsaw]), if they consider that the processing of their personal data violates the applicable provisions on the personal data protection.
    9. The provision of personal data by the User is voluntary, however, the refusal to provide such data may result in the impossibility to participate in the procurement proceedings organised by the companies of the ORLEN Group..
    10. The data may be processed by automated means. Possible profiling is carried out based on data provided by the User, in particular such as data relating to services provided. The data provided will not be used for automated decision-making.

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