Dear Sir/Madam,

Rafineria Gdańska Sp. z o.o. invites you to submit an offer in accordance with the terms of this procedure.

1. Subject of the inquiry
The subject of the request for proposal is the selection of a contractor and the conclusion of a framework agreement for a period of 3 years for the supply of liquid stabilizer intended for the production of modified bitumens.
The estimated demand during the contract period (2026-2028) is 560 tonnes, which corresponds to an annual consumption of approx. 125-185 tonnes. The technical requirements for the product are specified in Appendix No. 1.


2. Duration of the Agreement
Deliveries will be carried out in the years 2026–2028 on the basis of the concluded framework agreement (prepared on the basis of the GTC of Rafineria Gdańska Sp. z o.o. and the selected offer) and current needs reported by Rafineria Gdańska Sp. z o.o.. The estimated date of commencement of deliveries is February 2026.
The Contracting Authority prefers a fixed price applicable for the entire duration of the contract, and it allows the Contractor to propose a price adjustment (indexation) formula, subject to the Contracting Authority’s approval.

3. Volume
Total demand for the entire duration of the contract:
- maximum non-guaranteed: 560 tons
Rafineria Gdańska Sp. z o.o.. reserves the right to divide the above-mentioned volume among several suppliers.


4. Delivery terms
DAP, GDAŃSK (Rafineria Gdańska Sp. z o.o.), INCOTERMS 2020.

5. Validity of the offer
The offer shall remain valid for 60 days from the date of its submission.

6. Sanctions clauses
In connection with the prohibitions set out in the sanctions regulations issued in connection with the aggression against Ukraine, in particular:
- Council Regulation (EU) No. 833/2014 of 31 July 2014 concerning restrictive measures in view of Russia's actions destabilising the situation in Ukraine (OJ L 229, p. 1, as amended),
- Council Regulation (EC) No. 765/2006 of 18 May 2006 concerning restrictive measures in view of the situation in Belarus and the participation of Belarus in Russia's aggression against Ukraine (OJ L 134, p. 1, as amended),
- Council Regulation (EU) 2022/263 of 23 February 2022 concerning restrictive measures in response to the recognition of the non-government-controlled areas of the Ukrainian Donetsk and Luhansk oblasts and ordering the deployment of Russian armed forces in these areas (OJ L.2022.42I, p. 77, as amended), and
- Council Regulation (EU) No. 692/2014 of 23 June 2014 on restrictive measures in response to the illegal annexation of Crimea and Sevastopol (OJ L 183, p. 9, as amended), the bidder, by joining the procurement procedure and submitting an offer in response to this request for proposal, guarantees that the goods/articles (including goods/articles supplied as part of the services provided), which would be acquired by Rafineria Gdańska Sp. z o.o. as a result of the implementation of the submitted offer, will not originate from or will not be exported from Russia or Belarus or the Luhansk or Donetsk oblasts or Crimea or Sevastopol (territories of Ukraine).
We also ask you, under pain of invalidity of the submitted offer, to attach the signed statement from Attachment No. 1 in the substantive part.

7. Form and content of the offer
7.1. Substantive questions
Any substantive questions regarding the technical specifications should be asked through the Logintrade buying platform. Contact outside the designated path may result in the exclusion of the supplier from this contractor selection procedure.
7.2. Technical questions related to the operation of the Logintrade platform
If you have any questions regarding the operation of the Logintrade platform, please contact its operator directly at +48 71 787 35 34;
E-mail: helpdesk@logintrade.net.
7.3. Submission of tenders
The Bidder submits an offer only through the Logintrade Procurement Platform. Along with the offer, it is absolutely required to confirm the requirements set out in the content of the request for proposal and clearly indicate any deviations from the requirements, if any.
The offer should be made in Polish or English.


The substantive (technical) part must include:
Technical information required in the request for quotation, excluding the price, including:
- name and type and characteristics of the offered Goods,
- country of origin,
- current SDS safety data sheet,
- completed and signed REACH and CLP declaration (Annex No. 2 to the inquiry),
- supplemented and signed sanction statement (Annex No. 3 to the inquiry),
- confirmation of dispatch for each delivery in two copies: quality certificate, loading document and transport document,
- CN code of the offered product,
- deadline from the moment of notification of the need for delivery together with information on the minimum and/or maximum volume that can be delivered in a single delivery.


The commercial part must include:
- unit price per 1 kg of product expressed in EUR for a specific volume for delivery under the terms of DAP, GDAŃSK (Rafineria Gdańska Sp. z o.o.), INCOTERMS 2020.


Formal documents
During the procurement procedure, Rafineria Gdańska Sp. z o.o. may ask you to provide scans of the following documents:
o Registration document,
o Certificate of assignment of NIP,
o Certificate of REGON assignment,
o Power of attorney to submit an offer,
o In the case of foreign entities - a certificate of residence.
8. Rafineria Gdańska Sp. z o.o. reserves the right to cancel the process of selecting a contractor, to close the process without selecting a contractor and to negotiate with the selected bidder(s) until the contract is signed/the order is issued. The selection of the bidder(s) for further negotiations does not constitute acceptance of the offer or settlement of the tender within the meaning of the Civil Code. In such a case, the Bidders are not entitled to any financial claims against the Ordering Party.
9. The Ordering Party will reject offers containing a grossly low price, in accordance with the information attached to the Request for Proposal.
10. All information presented herein is intended for the sole purpose of preparing the Offer and should not be used in any other way and for other purposes under any circumstances.
11. Rafineria Gdańska Sp. z o.o. reserves the right to accept/reject the offer in whole or in part.
12. After the contractor selection process is completed, information about the result will be sent to the bidders participating in the procedure.

ATTENTION!
- Rafineria Gdańska Sp. z o.o. informs that regulations and provisions covering, among others, occupational health and safety, fire protection and pass systems are in force on its premises.
- Rafineria Gdańska Sp. z o.o. declares that no costs connected with preparation or delivery of the offer will be refunded or returned to the bidders. bidders submitted bids.
- Rafineria Gdanska Sp. z o.o. reserves the right to make any examinations to verify the certificates, documents and submitted information and to clarify the financial and technical aspects of the submitted offer.



List of attachments:
1. Technical requirements
2. REACH and CLP declaration
3. Sanction statement
4. Excessively low prices


Best regards
Kuciński Łukasz
Chemical Procurement Team | Materials Procurement and Warehouse Office