Dear Sirs,
Rafineria Gdańska Sp. z o.o. would like to invite you to take part in a tender procedure concerning Perchloroethylene.

1. Subject matter of the invitation: Perchloroethylene
 
 Total volume: ca 300 tons in 2 year (ca 1 delivery of 20-24 tons / 2 months). RG reserves the right to cancel the final delivery in the event of lower consumption.
 The product must meet the requirements set out in Appendix 1 to the inquiry.
 Deliveries in road tankers.

2. Date of delivery of the subject matter: 30.03.2026 - 28.02.2028
Deliveries are called approximately 2 weeks prior to the requested delivery date (approximate date). The final requested delivery date provided by RG 7 days before delivery. Please include information about the required call deadlines in the offer.

3. Terms of delivery: DDP Rafineria Gdańska Sp. z o.o., ul. Elbląska 135, 80-718 Gdańsk
We accept implementation under the terms of DAP Rafineria Gdańska Sp. z o.o.

4. Terms of payment: 30 days of invoice date.

5. Validity of the offer
 The required period of validity of the bid - min. 60 days from the day of bid submission

6. Currency: EUR
A fixed price for the entire contract term is preferred.
Offers that include the possibility of price changes during delivery will be considered further. In such cases, please provide the calculation method in the sales section of the offer

7. Tender content and form:

 7.1 Substantive questions
  
All substantive questions regarding the technical specifications should be asked through the Logintrade purchasing platform. Contact outside the designated path, may result in the exclusion of the supplier from this contractor selection procedure.

 7.2 Technical questions related to the operation of the Logintrade platform

If you have any questions regarding the operation of the Logintrade platform, please contact the operator of the platform directly at phone number +48 71 787 35 34; e-mail: helpdesk@logintrade.net.

 7.3 Submission of bids
  
The bidder shall submit a bid exclusively through the Logintrade Purchasing Platform. Along with the bid, it is absolutely required to confirm the requirements set forth in the content of the request for quotation of the request for quotation and a clear indication of any deviations from the requirements, if any.
  
The offer should be prepared in Polish or English.

 The substantive (technical) part must include the technical information required by the request for quotation excluding the price:
 - inclusion of technical requirements for the product,
 - MSDS’s of product in Polish (Rafineria Gdańska requires confirmation that it will not be an importer within the meaning of the REACH Regulation) 
 - information about completion date from the moment the demand is called (prefered no longer than approximately 2 weeks prior to the requested delivery date, the final requested delivery date provided by RG 7 days before delivery)
- Attachment 1 - Sanctions statement (filled out and signed)
- Attachment 2 - Rafineria_Gdańska_REACH_and_CLP_supplier_statement (filled out and signed)
 - CN code.
- Scan of the company's registration document
- A scan of power of proxy to submit the offer
Additionally, we may ask for other documents required for verification before selecting a supplier.
In order for a commercial tender to be reviewed it must comply with technical requirements.

 The commercial part must include:
 - price per 1 ton of product for delivery with validity of the price (according point 6)
 - confirmation of the terms of DAP / DDP Rafineria Gdańska Sp. z o.o.,
 
During the procurement procedure, Refinery Gdansk Sp. z o.o. may ask for scans of the following documents:
 - Certificate of assignment of NIP (VAT),
 - Certificate of assignment of REGON,
 - Power of attorney to submit a bid,
 - In the case of foreign entities - a certificate of residency.
 In addition:
 - Certificate of not being in arrears in taxes no older than 3 months (issued by the Tax Office, applies to Poland),
 - Certificates of not being in arrears in the payment of contributions from the Social Insurance Institution not older than 3 months,
 - Permit/license or a statement that the conducted activity does not require them,
 - Financial statements for the last fiscal year (if required), CIT-8, PIT-B declaration or other document showing the financial situation of the contractor,

9. Rafineria Gdanska Sp. z o.o. reserves the right to cancel the contractor selection process, close the process without selecting a contractor, and the possibility to negotiate with the selected bidder or bidders until the contract/order is signed. The selection of of the bidder(s) for further negotiations does not constitute acceptance of the offer or settlement of the tender within the meaning of the Civil Code. In such case case, the Bidder(s) shall not be entitled to any financial claims against the Contracting Authority.

10. The Contracting Authority shall reject bids that contain an abnormally low price, in accordance with the information attached to the Request for Proposal.

11. All information presented herein is intended solely for the purpose of preparing the Offer and in no case should be used in any other way and for other purposes.

12. Rafineria Gdańska Sp. z o.o. reserves the right to accept/reject the Offer in whole or in part.

13. GTC Rafineria Gdańska Sp. z o.o. are integral part of the tender: https://rafineriagdanska.pl/repository/56541/
Any comments regarding the General Terms and Conditions of Sale of Rafineria Gdańska Sp. z o.o. should be submitted in the commercial section of the offer. Rafineria Gdańska Sp z o.o. may accept or reject the reported changes in whole or in part.

14. Sanction clauses

In relation to the prohibitions specified in particular
• Council Regulation of the Council (EU) no. 833/2014 of 31 July 2014 r. concerning restrictive measures in view of Russia’s actions destabilising the situation in Ukraine (OJ EU L No. 229, p. 1, as amended),
• Council Regulation of the Council (EC) no. 765/2006 of 18 May 2006 on the limiting measures in view of the situation in Belarus and the participation of Belarus in the aggression of Russia against Ukraine (OJ EU L No. 134, p. 1, as amended),
• Council Regulation (EU) 2022/263 of 23 February 2022 concerning restrictive measures in response to the recognition of the non-government controlled areas of the Donetsk and Luhansk oblasts of Ukraine and the ordering of Russian armed forces into those areas (Official Journal of the EU. L.2022.42l, p. 77, as amended),
• Council Regulation (EU) No 692/2014 of 23 June 2014, concerning restrictions on the import into the Union of goods originating in Crimea or Sevastopol, in response to the illegal annexation of Crimea and Sevastopol (Oficcial Journal of the EU. L. No 183, p. 9, as amended,

The potential vendors by joining the procurement procedure and submitting an offer in response to this request for quotion, declares that the goods/products (including goods/products provided as part of provided services) that would be purchased by Rafineria Gdańska Sp. z o.o. as a result of the implementation of the submitted offer, will not originate or have not been removed from Russia or Belarus or the Luhansk or Donetsk regions (territories of Ukraine).

Under pain of being declared null and void, please enclose the signed statement from the appendix.

15. After the contractor selection process is completed, information on the result will be sent to the participating bidders.

ATTENTION!
- Rafineria Gdańska Sp. z o.o. informs that regulations and provisions covering, among others, occupational health and safety, fire protection and pass systems are in force on its premises.
fire protection and pass systems.
- Rafineria Gdańska Sp. z o.o. declares that no costs connected with preparation or delivery of the offer will be refunded or returned to the bidders.
bidders submitted bids.
- Rafineria Gdanska Sp. z o.o. reserves the right to make any examinations to verify the certificates, documents and submitted information and to clarify the financial and technical aspects of the submitted offer.

List od appendix:
1. Sales specification
2. Sanctions statement
3. REACH and CLP statement
4. Excessively low prices mechanism

Best regards,
Anna Głuchowska