UPDATE 1 - 30TH OF JUNE 2025
Dear Madams/ Sirs

Please be informed about update no 1 to the Request for proposal no ZU/226/2025/AŚ that introduces Attachment no 11 to the Request of proposal - Important provisions of the future Order/ Agreement.

Please note that in accordance with point 5 B of Request for proposal no ZU/226/2025/AŚ you have the possibility to ask questions related Attachment no 11, but only within the deadline indicated in point 5 B of Request for proposal no ZU/226/2025/AŚ. After that deadline no question can be asked.

Kind regards
Anna Ślusarczyk

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UPDATE no 2 - 8th of July 2025

Please be informed about the change of the following dates:

1. The scan and the wet signed hardcopy of Non- disclosure statement – Attachment no 7 shall be sent by 15th of July 2025 5 p.m. CET.

2. Questions, including the questions related to Important Provisions of the Future Agreement/ Order (Attachment no 11), can be submitted only via the Procurement Platform no later than by 15.07.2025, 5 p.m. CET.

3. The Bidder interested in the Request for Proposal is required to submit an Offer only via the Procurement Platform by 29th of July 2025 , 5 p.m. CET.

Kind regards
Anna Ślusarczyk

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update 3 - 22nd of July 2025

The following changes are introduced to the Request for proposal NO ZU/226/2025/AŚ:

1. In point 1. A.2 CONFIDENTIALITY statements item 2) DEADLINE:
“2. DEADLINE: The scan and the wet signed hardcopy of Non- disclosure statement – Attachment no 7 shall be sent by 15th of July 2025 5 p.m. CET and from 22nd July 2025 to 25th of July 2025.

2. In point 5 INFORMATION ON QUESTIONS AND ANSWERS item B:
“B. Questions, including the questions related to Important Provisions of the Future Agreement/ Order (Attachment no 11), can be submitted only via the Procurement Platform no later than by 15.07.2025, 5 p.m. CET and from 22nd of July to 25th of July 2025, 5 p.m. CET.

3. In point 6 DESCRIPTION OF THE METHOD OF PREPARING OFFERS item B:
“B. The Bidder interested in the Request for Proposal is required to submit an Offer only via the Procurement Platform by 1st of August 2025 , 5 p.m. CET”

Kind regards
Anna Ślusarczyk
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UPDATE 4 - 29th of July 2025:

Please be informed that one of the bidders asked a question about the possibility of having a technical discussion about scope of work.
Rafineria Gdańska Sp. z o.o. reply: the Bidders please get acquainted with item A.3 in update no 4 of request for proposal.

Additionally, please be also informed about updated dates in items items 5 B and 6 B of Request of proposal.
See enclosed REQUEST FOR PROPOSAL NO ZU/226/2025/AŚ – update 4.


Kind regards
Anna Ślusarczyk
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Update 5 - 29th of July 2025

In Request for proposal ZU/226/2025/AŚ in point 1. A.2 CONFIDENTIALITY statements item 2) DEADLINE:
“2. DEADLINE: The scan and the wet signed hardcopy of Non- disclosure statement – Attachment no 7 shall be sent by 15th of July 2025 5 p.m. CET and from 22nd July 2025 to 25th of July 2025 and from 29th of July 2025 to 1st of August 2025 .

Kind regards
Anna Ślusarczyk

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UPDATE 6 - 21st of August 2025

Dear Madams/ Sirs
Please be informed about the update no 6 to Request for proposal ZU/226/2025.
Update no 6 introduces changes into the documents that replace former versions of these documents:
1) Request for proposal ZU/226/2025/AŚ
2) Attachment no 8 to RFP – Commercial Offer form
3) Attachment no 9 to RFP – Substantive Offer form
4) Attachment no 16 – declaration on copyrights
5) Attachment no 1 – Scope of work*

* made available only after providing signed Non-disclosure statement – Attachment no 7 to RFP.

All the recent changes in the above documents are marked in green.


THE MAIN CHANGE OF UPDATE 6 IS RELATED TO THE REQUIRED SCOPE OF WORK. AS INDICATED IN ATTACHMENT NO 8 TO RFP – COMMERCIAL OFFER FORM, WE ARE REQUIRING LUMP SUM PRICE FOR PREPARATION OF REPAIR TECHNOLOGY AND THE ACTUAL HOURLY LABOUR RATE FOR THE PERFORMANCE OF THE REPAIR. DETAILS ARE AVAILABLE IN THE ATTACHED DOCUMENTS OR THE DOCUMENTS MADE AVAILABLE AFTER DELIVERY OF SIGNED ATTACHMENT NO 7 AS STATED IN THE REQUEST FOR PROPOSAL ZU/226/2025/AŚ.

YOU DO NOT NEED TO FILL IN THE PRICES ON LOGINTRADE - YOU HAVE TO SUBMIT FILLED IN ATTACHMENT NO 8


Please note that the deadline for delivery via Logintrade of:

- signed Non-disclosure statement – Attachment no 7 to RFP is 28th of August 2025

- questions, including questions related to Important provisions of the Future Agreement/ Order, and for Online meeting referred to in item A.3 of RFP is 29th of August 2025 12.00 CET.

- Offer submission is 5th of September 2025.

Kind regards
Anna Ślusarczyk
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UPDATE 7 - 5th of September 2025

Dear Madams/ Sirs
In behalf of Anna ślusarczyk I kindly inform about the update no 7 to Request for proposal ZU/226/2025.
Update no 7 introduces changes into the documents that replace former versions of these documents:
1) Attachment no 8 to RFP – Commercial Offer form
2) Attachment no 9 to RFP – Substantive Offer form
4) Attachment no 11 – Important provisions of future Order_Agreement
5) Attachment no 1 – Scope of work*

* made available only after providing signed Non-disclosure statement – Attachment no 7 to RFP.

All the recent changes in the above documents are marked in green.


Please note that the deadline for delivery via Logintrade of:

- Offer submission is 10th of September 2025.

Kind regards
Joanna Potulska

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UPDATE 8 - 10th of September 2025

Dear Madams/ Sirs
In behalf of Anna ślusarczyk I kindly inform about the update no 8 to Request for proposal ZU/226/2025.

The following dates have changed with regard to the request for quotation:

- questions, including questions related to Important provisions of the Future Agreement/ Order is 12th of September 2025 12.00 CET.

- Offer submission is 19th of September 2025 17:00 CET

Kind regards,
Joanna Potulska

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Update no 9 of the Request for proposal no ZU/226/2025/AŚ – 30th of September 2025:

Please be informed about the following changes in the Request for proposal no ZU/226/2025/AŚ:

1.In reference to one of the Bidder’s questions entitled:
1) “Structure of Commercial Proposal (Attachment 8) and Scope Update 7 COST + items” and Rafineria Gdańska Sp. z o. o. reply made to this question on the 16th of September 2025
2) “STRUCTURE OF COMMERCIAL PROPOSAL (ATTACHMENT 8) AND
SCOPE UPDATE 7, point 2. Cost+ Items and Adjustments” and Rafineria Gdańska Sp. z o. o. reply made to this question , we specify that:
a) The acceptable wording related to the costs of subcontractors in Attachment no 11 Important provisions of the future Order/ Agreement is included in particular in Section 3 item 4 Attachment 11 update 9.
b)The costs of materials will be will be calculated in accordance with the wording included in in Section 3 item 3 Attachment 11 update 9. Please note that the invoice has to include the information on the used materials and the prices corresponding to these used materials. The information on the invoices has to be accurate and exact.

2.In reference to one of the Bidder’s question entitled “OTHER COMMERCIAL REMARKS- DELAYS Caused by ordering party ROUND 2” and Rafineria Gdańska Sp. z o. o. reply made to this question on the 12th of September 2025, we specify that:
a) the wording acceptable for Rafineria Gdańska Sp. z o. o. related to a delay caused by the Ordering Party is included in Section 11 item 7 3) Attachment 11 update 9.
b) In relation to the remark related to equitable adjustment in price, please note that all the prices filled in by the bidders in the Attachment no 8 (commercial offer form) are fixed and unchanged and they will be binding for the selected bidder during the Agreement/ Order duration. No changes are acceptable at a later stage. Please refer to the wording Section 3 item 8 Attachment 11 update 9.

3.In reference to one of the Bidder’s question entitled “OTHER COMMERCIAL REMARKS- ERRORS AND OMMISIONS ROUND 2” and Rafineria Gdańska Sp. z o. o. reply made to this question on the 12th of September 2025, we specify that the acceptable wording related to errors in the documentation provided by the Ordering Party in Attachment no 11 Important provisions of the future Order/ Agreement is included in Section 11 item 9) Attachment 11 update 9.

We pay attention to the fact that one Order/ Agreement covering all scope of work defined in the Request for Proposal will be concluded with the selected Bidder.

We pay attention to the fact that the required method of payment is indicated in Section 3 item 10.

Please note that one of the Bidder’s question’s related to the bank/ insurance guarantee was replied in the questions mode on 30th of September 2025.

Consequently, please note the Bidders are required to submit the offer on the updated Attachments 8 Commercial Offer Form_update 9 and Attachment no 12 acceptance of IPoFA_update 9. The remaining required document have to be submitted on previous up-to date forms.

The prices should be filled in Attachment 8 Commercial Offer Form_update 9 , not on Logintrade.

Please note that the deadline for offers submission is extended to 6st of October 2025 12.00 p.m. CET.

Kind regards

Anna Ślusarczyk

Dear Madams and/ or Sirs

Please submit the offer for the Request of Proposal no ZU/226/2025/AŚ for the performance of repair of drums at the DCU 960 plant at the refinery in Gdańsk in Poland.

All the details are included in the Request of Proposal no ZU/226/2025/AŚ and the attachments.

Please note that in order to receive Attachments no 1-6 you are required to provide the harcopy of duly signed Attachment no 7 in the mode defined in the Request of Proposal.

Attachment no 11 - Important Provisions of the Future Agreement / Order will be provided later by means of an update of the Request of Proposal.

Kind regards
Anna Ślusarczyk

formal requirements: The provision of the references/ other documents, acceptance reports confirming the Bidder’s experience in both performance of works/ services compliant with the Request of proposal and the performance of works on DCU reactors delivery constitutes a formal condition for participation in this bidding process.