2. Approximate date of execution: III-IV Q 2024 / I-II Q 2025.

3. Terms of delivery

Delivery empty bins according to DDP Rafineria Gdańska Sp. z o.o., Gdańsk, POLAND.
Collecting full bins - DDP Bidder’s premises.
The right to dispose of the goods, legal title to the goods and risks related to the goods shall pass from the Ordering Party to the Bidder at the time when the goods arrived to the Bidder’s premises.

4. Please find attached

- ATTACHMENT NO. 1 SRM325050 – SCOPE OF WORKS,
- ATTACHMENT NO. 2 SRM325050 – CALCULATION SHEET (an excel file),
- ATTACHMENT NO. 3 SRM325050 – Sanction statement (to be completed).

5. Validity of the offer: the required period of offer validity - min. 90 days from the date of submission the offer.

6. Assessment criteria

- prices,
- technical evaluation.

7. The form and content of the offer
7.1. Substantive questions
All substantive questions regarding the technical specifications should be asked via Logintrade purchasing platform.
Contact with members of the Commission outside the specified path may result in excluding the supplier from this contractor selection procedure.
7.2. Technical questions related to the operation of the Logintrade platform
If you have any questions regarding the operation of the Logintrade platform, please contact its operator directly, tel. +48 71 787 35 34; e-mail: helpdesk@logintrade.net.
7.3. To submit a proposal
The Bidder submits an offer only via Logintrade Purchasing Platform.
Please present the offers in two pdf attachments - commercial and technical (without prices).
Along with the offer, it is absolutely required to confirm the requirements set out in the content of the inquiry.
Please clearly indicate any deviations from the requirements.
The offer should be prepared in Polish or English.
8. The technical and commercial part
8.1 The substantive (technical) part includes:
a. Technical offer in accordance with the requirements of the RFP, excluding the price. Detailed requirements for the technical part can be found in ATTACHMENT NO. 1.
b. The declaration of acceptance of the Sanction Clauses, which constitute ATTACHMENT NO. 3 to this RFP - completed and signed.
8.2 The commercial part includes:
a. The offer with price divided into each stage alongside with the filled in ATTACHMENT NO. 2 and Bidder’s Detailed Calculation (preferred MS Excel file editable version). Detailed requirements for the commercial part can be found in ATTACHMENT NO. 1.
8.3 Formal documents
Along with the commercial offer, the Tenderer will provide scans of the following documents (upon request):
 • registration document,
 • NIP certificate,
 • Certificates of granting REGON,
 • Powers of attorney to submit an offer,
 • In the case of foreign entities - certificate of residence.
8.4 In addition (upon request):
 • Certificate of no arrears in taxes not older than 3 months (issued by the Tax Office, applies to the Republic of Poland),
 • Certificate of non-arrears in the payment of contributions from the Social Insurance Institution, not older than 3 months,
 • Permit / concession or a declaration that the business activity does not require them,
 • Financial statement for the last financial year (if required), CIT-8, PIT-B declaration or other document presenting  the contractor's financial situation.
9. Rafineria Gdańska Sp. Z o.o. reserves the right to cancel the contractor selection process, close the process without selecting a contractor and the possibility of negotiating with the selected bidder or bidders until the contract is signed / the order is issued. Choice the tenderer (s) for further negotiations does not constitute acceptance of the offer or the award of the tender within the meaning of the Civil Code. In this in the event, the Bidders are not entitled to any financial claims against Rafineria Gdańska Sp. z o.o.
10. Rafineria Gdańska Sp. z o.o. will reject offers with an abnormally low price, in accordance with the information attached to the Inquiry.
11. If the tender bid is selected, the Bidder shall be obliged to indicate commercial companies, towards which it is the dominating entity or the subsidiary, for the purpose of verification of settlements between the Contracting Authority and the Capital Group of the Bidder, within 3 working days from the date on which information about selection of the submitted tender bid is received.
For the purpose of such a declaration, a commercial company shall be considered dominating entity in the case, when:
a) it holds, directly or indirectly, the majority of votes during a shareholder assembly or a general assembly, also as a pledgee or a user, or in a management board of a different capital company (a subsidiary), including agreements made with third parties, or
b) is entitled to nominate or revoke the majority of the board members of a different capital company (subsidiary) or a co-operative (subsidiary co-operative), including agreements made with third parties, or
c) is entitled to nominate or revoke the majority of the members of supervisory board of a different capital company (subsidiary) or a co-operative (subsidiary co-operative), including agreements made with third parties, or
d) the members of its board comprise more than a half of the members of the board of a different capital company (subsidiary) or a co-operative (subsidiary co-operative), or
e) holds, directly or indirectly, the majority of votes in a personal subsidiary partnership or during a general assembly of a subsidiary co-operative, including agreements with third parties, or
f) has decisive influence on the operations of a capital subsidiary or a subsidiary co-operative.
If a declaration regarding the relationship of a domination or a subsidiary is not submitted within the aforementioned deadline, or if a false declaration is made, it may result in the submitted tender bid being rejected. The Bidder shall have no right to any claims towards the Contracting Authority in relation to such a situation. If a declaration is not made within the aforementioned deadline or if a false declaration is made, the Contracting Authority also reserves the right to claim compensation from the Bidder, according to the general regulations.
12. Any information provided in this document is intended solely for the purpose of preparing an Offer and in no event should be used in a different way and for different purposes.
13. Rafineria Gdańska Sp. z o.o. reserves the right to accept / reject the offer in whole or in part.
14. To order The General Terms and Conditions of the Order of Rafineria Gdańska Sp. z o.o. available at the link:
https://www.lotos.pl/repository/55119/
After the contractor selection process is completed, information about its result will be sent to the tenderers participating in the procedure.
ATTENTION!
• Rafineria Gdańska Sp. z o.o. informs that in its area there are regulations and provisions covering, inter alia, Health and safety, security fire and pass systems.
• Rafineria Gdańska Sp. z o.o. declares that no costs related to the preparation or delivery of the offer will be refunded or reimbursed tenderers received offers.
• Rafineria Gdańska Sp. z o.o. reserves the right to carry out any research aimed at checking the certificates and documents and submitted information and to explain the financial and technical aspects of the submitted offer.

Attachments:
• ATTACHMENT NO. 1 SRM325050 – SCOPE OF WORKS,
• ATTACHMENT NO. 2 SRM325050 – CALCULATION SHEET (an excel file),
• ATTACHMENT NO. 3 SRM325050 – Sanction statement (to be completed).

Yours faithfully,
Paulina Ohler-Tulińska