Preparation of a complete report, based on the results of Contractors physical measurements, CFD analysis and technical documentation on heat transfer, burner design, flue gas distribution, flue gas duct, flame impingement. With recommendations for improvements, including preliminary OPEX/CAPEX costs for a potential investment.

Principal obligations:

Principal will provide all necessary technical documentation after the signing of the NDA in accordance with Appendix no 3 to RFP including tubes PMI, burner design, PFD, Process Variables and other documents per request.

Site Visit

Site visit is not mandatory.

1.0 TERM OF PERFORMANCE:

The Contractor shall execute the Works within 6 months after conclusion of the Agreement.

2.0 REQUIRED CONTENTS OFTHE PROPOSAL:

The Proposal Bid should be written in English (or Polish if used) language and contain all conditions (technical, commercial) on which it is submitted.

A committee established by Rafineria Gdańska Sp. z o.o. will independently evaluate compliance of the quotations with the requirements, specifications and terms applicable to the request for quotation. Incomplete quotations and quotations which do not meet the formal and legal criteria will not be considered.

Rafineria Gdańska Sp. z o.o. reserves the right to accept or reject quotations in whole or in part, as well as to amend the quantity of the ordered items described in the specification.

2.1. TECHNICAL PART AND FORMAL DOCUMENTS:

The Bidder is requested to provide:

2.1.1 REFERENCES: A list of Works carried out in the last 6 years, complying with the subject of the Request for Proposal (minimum 1 steam reformer case study/troubleshooting), together with their value and references/acceptance reports confirming that the aforementioned Works were duly performed

2.1.2 Draft of Purchase Order/ Agreement that included Contracting Authority obligations specified in point 5.0, 9.0, 11.0 and 13.0 in the RFO

2.1.3 Declaration which state Attachment no 2 to Request of Proposal

2.1.4 At the request of Rafineria Gdańska: Following documents:The Certificate of Residence, IBAN (International Banking Account Number),Valid VAT number,Registered Documents of Bidder (recent and valid – issued not earlier than 3 months before the date set for the Proposal submission – extract from commerce register presenting Articles of Incorporation of Bidder’s company, copy of Articles of Incorporation of Bidder’s company if representation does not result from commerce register),Articles of Incorporation of Bidder company (applicable for foreign companies),Power of Attorney authorizing to sign the Proposal (if such authorization does not result from extract from commerce register or articles of Incorporation),Financial statement

GENERAL NOTE: Lack of any elementlisted above in your Proposal may cause Proposal rejection. For efficient evaluation of your Proposal, please keep the Proposal order and numbering in accordance with the above list.

2.2. COMMERCIAL PART

The commercial part of the Proposal shall consist of:

2.2.1. Lump sum price expressed in EUR currency (net),

including Bidder’s statement, that the lump sum price covers the whole scope of work

GENERAL NOTE: Lack of any element listed above in your Proposal may cause Proposal rejection. For efficient evaluation of your Proposal, please keep the Proposal order and numbering in accordance with the above list.

All copies of document must be certified on conformity with original documents by an authorized representative of the Bidder.

3.0 BID CRITERIA:

Lump Price

Experience

Technical evaluation of the Offer

4.0 PROPOSAL VALIDITY PERIOD:

As minimum the Proposal shall remain valid for 90 days from the submission closing date.

5.0 PAYMENT TERMS:

Payment within 30 days after a receipt by the Rafineria Gdańska properly issued invoice after submitting the plan / strategy to the Rafineria Gdańska Sp. z o.o.

Any Bidder’s questions in the English language shall be submitted up to January 10 2024, 02.00 pm (CET) the latest,via Procurement Platform. Questions received after that date will not be considered.

7.0 SUBMISSION OF PROPOSAL

Please note point 10.0 Confidentiality below – before submitting the Offer the Contractor shall be acquainted with the Technical specification that will be sent to Contractor after signing the NDA statement in accordance with Appendix no. 3 to this RFP.

The Proposal shall be submitted in the English or Polish languageup to January 15^th 2024, 02.00 pm (polish time zone)the latest,via Procurement Platform. The documents of Proposal attached to the Procurement Platform, including quotation, shall be sealed and with RFP subject, complete company’s name and the address of the Bidder. The documents of Proposal shall be signed by a duly authorized person acting on behalf of the Bidder or by officer authorized by Power of Attorney. Any proposal not complying with these conditions may not be considered.

The bidder has the right, without legal consequences, to modify or withdraw its quotation before the final quotation submission deadline.

After withdrawal of its quotation, the bidder has the right to submit a new quotation provided that it is submitted before the final quotation submission deadline.

Paulina Bialousow

Chairman of the Bid Process

Attachments:

- No 1 - Specific conditions ensuring order execution according with the limiting measures approved in regards to the activities of the Russian Federation destabilising the situation in Ukraine

- No 2 – Declaration

- No 3- NDA Agreement

* all Annexes listed above are an integral part of this Request for Quotation.